Macquarie University, Sydney Macquarie University ResearchOnline


About Macquarie University ResearchOnline and Copyright

Macquarie University ResearchOnline operates within all relevant copyright law.

There are two types of material represented in Macquarie University ResearchOnline: Material where the author or creator owns the copyright, and material where the copyright has been assigned to a publisher.

This means there are two ways the full version of a work can be made available through Macquarie University ResearchOnline:

•      If the copyright in a work is held by the author or creator, that person grants Macquarie University ResearchOnline the right to make the material available. Without their permission, Macquarie University ResearchOnline will not include the full version of their work.
•      If the copyright is held by a publisher, Macquarie University ResearchOnline staff negotiate for permission to make a version of that work available in Macquarie University ResearchOnline. Sometimes the publisher will place conditions on the inclusion of a work; Macquarie University ResearchOnline always abides by these.

Who owns the copyright in your research?

Generally you own the copyright in your research until you publish it. When you publish work, however, you often sign the copyright over to your publisher, either in full or in part. If this is the case we must have the publisher's permission to include the full version of your work in Macquarie University ResearchOnline. They may place restrictions on which version of your work can be included or how long after publication your work can be included in Macquarie University ResearchOnline. We can advise you about publisher copyright and seek permission on your behalf once you have signed our deposit agreement

Do I need to know all the copyright details before I contribute my work?

You don't need to know all the copyright details before you contribute your work to Macquarie University ResearchOnline. When you contribute, you agree to a deposit agreement that allows us to include your work (if you hold the copyright) or seek permission from a publisher to include your work (if you don't). Even if we can't include a full version of your work, we can always include citation details and a link to the full version on the publisher's website, so it is still worth contributing.
We do ask that you have the permission of your co-authors (if necessary) and any other people whose copyright is included in your work when you contribute to Macquarie University ResearchOnline.

Why does Macquarie University ResearchOnline ask my permission before they archive my publications?

Full versions are archived in Macquarie University ResearchOnline according to publisher conditions, and on behalf of the author. Therefore to ensure authors are aware we are archiving on their behalf, we send you an email requesting your permission to undertake this work.

This permission letter, offers you two options to grant us permission for this archiving:

•      Archive copies of all your publications where allowed by publishers and Copyright Act
•      Archive selected publications only

If you choose the latter option, we will request your permission for each publication before we archive the full version.
If you do not wish us to undertake any archiving on your behalf, we will respect your wishes in this matter.

Why should I archive my publications with Macquarie University ResearchOnline when they are already available?

Archiving a full version as an open access copy allows a wider audience for the publication. Currently to access copies of journal articles in subscription journals, a reader is required to either have a subscription to the journal, or be connected to a library that subscribes to the journal. If the article is archived as an open access full version, readers can access the article without any conditions.

Open access versions have been reported to increase citations rates because of the wider availability to the publication.

For more information about the advantages of Open access archiving, please see our Open Access LibGuide

Co-authored publications

Macquarie University ResearchOnline lists all the authors on a publication in order, and each publication is linked to all of its authors. If the copyright in a co-authored publication is owned by the authors, we do not specifically require you to seek permission from your co-authors before making the full version available to Macquarie University ResearchOnline. However if you are aware of any concerns about archiving amongst your fellow authors, we do ask you to get their permission before making the full version available to Macquarie University ResearchOnline.

If the copyright is owned by a publisher, Macquarie University ResearchOnline can seek permission to include the full version on your behalf.

Material that belongs to third parties

If your work includes material that belongs to someone else (such as photographs taken by someone else included in a research paper) you need to have obtained permission to use and/or credited that material. If your work has been accepted for publication you will most likely have already satisfied this requirement. If you have not obtained this permission we ask for you to notify us if you make the full version available to Macquarie University ResearchOnline.

Versions of a work

When a publisher allows us to include the full version of a work in Macquarie University ResearchOnline, sometimes they require us to use something other than the published version. There are two versions of a work that may be included in Macquarie University ResearchOnline:

•      Published version (also known as the version of record)

  •   This is the version of the work that appears in the journal or proceedings, including page numbers and publisher formatting
  •   If we can include this we can usually source it from the publisher

•      Accepted manuscript (also known as author's final draft, post-print, or accepted version)
  •   This is the last version of a paper you provide to your publisher before publication, and includes all changes made as a result of the peer review process. The content will be the same as the published version, but the published version may have typesetting, editorial or formatting changes
  •   If publishers require us to use this version, we will contact you to see if you have one available

Assistance with Copyright

Macquarie University ResearchOnline staff, in the University Library, will in conjunction with Macquarie University’s Copyright Coordinator assist you by determining the copyright conditions of any material you may wish to deposit into Macquarie University ResearchOnline.

If you believe copyrighted work is available on the Macquarie University network in a way that constitutes copyright infringement, or a breach of an agreed licence or contract, please notify us using the Copyright Takedown Notice Form. This form is designed for you to provide sufficient information for our investigation and response.

More information about copyright

For more information about copyright, please see the Copyright FAQs

Contact Information

For further information or queries, regarding Macquarie University ResearchOnline, contact: